Ilketshall St Andrew Community Council Constitution
Charity No:
1 The Council shall be called "The Ilketshall St Andrew Community Council".
OBJECTS
2a To provide adequate recreational facilities, playing fields, playgrounds, community centres and other amenities of a similar character for the benefit of the community residing in Ilketshall St. Andrew and the neighbourhood in the interests of social welfare and with the object of advancing education, furthering health, relieving poverty, distress or sickness or in pursuing any objects which now are or hereafter may be deemed in law to be charitable or improving the conditions of life of the persons for whom the facilities are primarily intended..
2b To raise by subscription or otherwise funds for furtherance of the objects of the Council.
2c Provided always that nothing in the foregoing shall authorize or empower the Ilketshall St. Andrew Community Council to participate directly or indirectly in any activity which is not charitable according to the laws of the United Kingdom for the time being in force arid the whole of the property and funds of the Ilketshall St. Andrew Community Council shall at all times be used and applied for such purposes only as are charitable in accordance with such laws.
2d The income and property of the Council shall be applied solely towards the objects of the Council and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to the members of the Council.
MEMBERSHIP
3a Full membership of the Council shall be open to
(1) Individuals of 16 years and over who are interested in furthering the work of the Council and who have paid the annual subscription as laid down from time to time by the Executive Committee hereinafter mentioned) and
(2) The parish council, voluntary organisations, sports Organisations and clubs which are interested in furthering the said work and have paid the annual subscription as aforesaid.
3b Each member organisation shall appoint one individual person to represent it and vote on its behalf at General Meetings of the Council. In the event of such individual person resigning or otherwise leaving an
organisation he or she shall forthwith cease to be a representative thereof.
3c Each member organisation may appoint a deputy to replace its appointed representative if the latter is unable to attend any particular meeting of the Council. The name of the deputy shall be notified in writing by the Chairman of that organisation to the Secretary of the Council prior to the meeting.
3d Junior membership shall be open to those under the age of 16 years who are interested in furthering the work of the Council. Junior members shall not be entitled to vote.
3e Honorary members may be appointed at the discretion of the said Executive Committee. Honorary members shall not be entitled to vote.
3f The said Executive Committee shall have the right
1 To approve or reject application for membership, and
2 For good and sufficient reason to terminate the membership of any individual or organisation
PROVIDED THAT the individual member concerned or the individual representing such organisation (as the case may be) shall have the right to be heard by the said Executive Committee before a final decision is made.
HONORARY OFFICER
4a At the Annual General Meeting hereinafter mentioned the Council shall elect such honorary officers as the
Council may from time to time decide. (President, vice-presidents)
4b The Council shall appoint one or more auditors and may determine their remuneration (if any).
EXECUTIUE COMMITTEE
5a. Subject as hereinafter mentioned the policy and general management of the affairs of the Council shall be directed by an Executive Committee (hereinafter called 'the Committee').
5b. The Committee shall consist of 13 members (excluding Honorary Officers), being 6 elected members and 7
representative members. No Committee member shall be under 18 years of age.
5c l The elected members of the Committee shall be elected at the Annual General Meeting of the Council in accordance with Clause 7 hereof.
2 One representative shall be appointed by each of the following organisations in Ilketshall St. Andrew:
Parish Council
ParochialChurch Council
Methodist Church
Association of Commoners
Ladies Guild
Social Club
Youth Club
A representative member shall ordinarily be appointed not more than one month before the annual general meeting: provided that an organisation union fails to appoint a representative member before such meeting shall make the appointment as soon as practicable thereafter. Each organisation shall notify in writing to the secretary of the committee the name of its representative.
5d l Election to the Committee shall be for one year.
2 The Committee at its first meeting after the Annual General Meeting shall elect its Chairman, Treasurer and Secretary and any other officers as it may decide from amongst the members of the community.
5e In the event of any application for representation on the Committee being received from any existing or newly-formed organisation operating in the area of benefit the Committe may, upon a resolution supported at a duly constituted meeting of the Committee by the votes of a majority of not less than two-thirds of all the members of the Committee, allow such organisation to appoint a representative member of the Committee in the same manner as if such organisation had been named in sub-clause c(2) of this clause.
5f Upon the occurrence of a casual vacancy the committee shall cause a note thereof to be entered in their minute book at their next meeting and, if in the office of representative member, it' shall be notified as soon as possible to the proper appointing organisation. A casual vacancy in the office of an elected member elected to fill a casual vacancy shell commence at the end of the meeting of the Committee at which he tes so elected.
5g In addition to the elected and representative members the Committee may co-opt up to 4 further members who shall be full members of the Council whether individual or representative or a combination of both and who shall serve until the conclusion of the next Annual General Meeting after individual co-option
PROVIDED THAT the number of co-opted members shall not exceed one third of the total number of members of the Committee in accordance with Clause 5(b) hereof. Co-opted members shall be entitled to vote at meetings of the
Committee.
5h The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-option or qualification of any member.
5i The Committee may appoint such special or standing committees as may be deemed necessary by the Committee and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such special or standing committees shall be reportedback to the committee as soon as possible.
MEETINGS OF THE COUNCIL
6a The first General Meeting of the Council shall be held not later that the 24th July 1979 and once in each year thereafter an Annual General nesting of the Council shall be held at such time (not being more that 15 months after the holding of the preceding Annual General meeting) and place as the Committee shall determine. At least 21 clear days' notice shall be given in writing by the Secretary to each member.
6b The Chairman of the Committee may at any time at his/her Discretion and the Secretary shall within 21 days of receiving a written request so to do signed by not less than 15 full members whether individual or representative and giving reasons for the request, call a Special General meeting of the Council.
NOMINATIONS OF HONORARY OFFICER AND COMMITTEE MEMBERS
7 Nominations for Honorary Officers or elected members of the Committee must be made by full members of the Council in writing and must be in the hands of the Secretary at least 2 days before the Annual General meeting.
Should nominations exceed vacancies, election shall be by ballot provided that the first members of the Committee shall be elected by personal vote at the first General Meeting of the Council.
VOTES
8a. Every motion at a general meeting of the Community Council shall be decided by a simple majority of the votes cast by fully paid up Council members present at the meeting and in the event of votes for and against the motion being equal in number the chairman of that particular meeting shall have the casting vote.
8b. Every motion at a meeting of the Executive Committee shall be likewise decided save that only members of the Executive Committee shall get entitled to vote.
8c A quorum shall consist of:--
1 25% of the total membership of the Community Council for General meetings, 8 of whom shall be Executive Committee members and
2 8 members for an Executive Committee meeting, 2 of whom shall be officers.
ALTERATIONS OF RULES
9 Notice of any proposed alteration to the rules shall be submitted in writing to reach the Secretary not less than four weeks before the date of the Annual General meeting or of an Extraordinary General meeting called for that purpose. No alteration to this constitution shall be permitted which will make the objects in clause 2a other
than exclusively charitable or the funds and property of the Council applicable otherwise than for exclusively charitable purposes.
10 The Secretary shall cause Minutes to be made of all resolutions and proceedings of all meetings and such minutes shall be circulated to all members of the Executive Committee and/or read at some subsequent meeting and upon questions put and vote taken thereon at some subsequent meeting they shall be signed by the Chairman
and when signed shall be conclusive evidence of the correctness of the entry.
ACCOUNTS
11a Books of Accounts as agreed by the Executive Committee shall be kept by the Secretary or Treasurer. For the proper maintenance of a Banking Account, the following financial system shall be carried out by the Executive Committee of the Community Council.
11b An Account or Accounts shall be opened in the name of the Community Council at a Bank or Banks to be approved by the Executive Committee, into which all monies received on behalf of the Community Council shall be paid by the Treasurer or other member of the Executive committee as may be authorised in writing by the Treasurer.
11c Cheques for the payment of all accounts shall be signed by the Chairman of the Executive Committee and the Treasurer or Secretary or other member of the Executive Committee asmay be authorised by at least two of the aforesaid officers in writing. At the Annual Meeting in every year, the Executive Committee shall lay before the members a detailed audited statement of the accounts of the Council for its term of office. A copy of such statement shall accompany the notices of the Annual General meeting.
AUDITOR
12 The accounts shall be audited by an auditorto be elected at the Annual General Fleeting in each year.
13a Executive Committee meetings shall be open to all members of the Community Council unless the Committee decides by a vote of at least two-thirds majority of Committee members presen that because of the nature of the matters to be discussed, the meeting, or part thereof, shall be held in camera.
13b All other meetings shall be open to the public but the Executive Committee reserve the right to refuse admission if by a vote of two-thirds majority of those Executive Committee members present they consider they have justifiable grounds for so doing.
13c The Secretary shall not be obliged to publish the date, time or venue of any meeting other than to secure the attendance of those members entitled to vote at such a meeting.
DISSOLUTION
14 If upon the winding up or dissolution of theCouncil there remains after the satisfaction of all its debts and liabilities any property or assets whatsoever the same shall be given or transferred to a charitable institution or
institutions having similar objects as the council and if end so far as effect cannot be given to such provision, then to some other charitable object.
1 The Council shall be called "The Ilketshall St Andrew Community Council".
OBJECTS
2a To provide adequate recreational facilities, playing fields, playgrounds, community centres and other amenities of a similar character for the benefit of the community residing in Ilketshall St. Andrew and the neighbourhood in the interests of social welfare and with the object of advancing education, furthering health, relieving poverty, distress or sickness or in pursuing any objects which now are or hereafter may be deemed in law to be charitable or improving the conditions of life of the persons for whom the facilities are primarily intended..
2b To raise by subscription or otherwise funds for furtherance of the objects of the Council.
2c Provided always that nothing in the foregoing shall authorize or empower the Ilketshall St. Andrew Community Council to participate directly or indirectly in any activity which is not charitable according to the laws of the United Kingdom for the time being in force arid the whole of the property and funds of the Ilketshall St. Andrew Community Council shall at all times be used and applied for such purposes only as are charitable in accordance with such laws.
2d The income and property of the Council shall be applied solely towards the objects of the Council and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to the members of the Council.
MEMBERSHIP
3a Full membership of the Council shall be open to
(1) Individuals of 16 years and over who are interested in furthering the work of the Council and who have paid the annual subscription as laid down from time to time by the Executive Committee hereinafter mentioned) and
(2) The parish council, voluntary organisations, sports Organisations and clubs which are interested in furthering the said work and have paid the annual subscription as aforesaid.
3b Each member organisation shall appoint one individual person to represent it and vote on its behalf at General Meetings of the Council. In the event of such individual person resigning or otherwise leaving an
organisation he or she shall forthwith cease to be a representative thereof.
3c Each member organisation may appoint a deputy to replace its appointed representative if the latter is unable to attend any particular meeting of the Council. The name of the deputy shall be notified in writing by the Chairman of that organisation to the Secretary of the Council prior to the meeting.
3d Junior membership shall be open to those under the age of 16 years who are interested in furthering the work of the Council. Junior members shall not be entitled to vote.
3e Honorary members may be appointed at the discretion of the said Executive Committee. Honorary members shall not be entitled to vote.
3f The said Executive Committee shall have the right
1 To approve or reject application for membership, and
2 For good and sufficient reason to terminate the membership of any individual or organisation
PROVIDED THAT the individual member concerned or the individual representing such organisation (as the case may be) shall have the right to be heard by the said Executive Committee before a final decision is made.
HONORARY OFFICER
4a At the Annual General Meeting hereinafter mentioned the Council shall elect such honorary officers as the
Council may from time to time decide. (President, vice-presidents)
4b The Council shall appoint one or more auditors and may determine their remuneration (if any).
EXECUTIUE COMMITTEE
5a. Subject as hereinafter mentioned the policy and general management of the affairs of the Council shall be directed by an Executive Committee (hereinafter called 'the Committee').
5b. The Committee shall consist of 13 members (excluding Honorary Officers), being 6 elected members and 7
representative members. No Committee member shall be under 18 years of age.
5c l The elected members of the Committee shall be elected at the Annual General Meeting of the Council in accordance with Clause 7 hereof.
2 One representative shall be appointed by each of the following organisations in Ilketshall St. Andrew:
Parish Council
ParochialChurch Council
Methodist Church
Association of Commoners
Ladies Guild
Social Club
Youth Club
A representative member shall ordinarily be appointed not more than one month before the annual general meeting: provided that an organisation union fails to appoint a representative member before such meeting shall make the appointment as soon as practicable thereafter. Each organisation shall notify in writing to the secretary of the committee the name of its representative.
5d l Election to the Committee shall be for one year.
2 The Committee at its first meeting after the Annual General Meeting shall elect its Chairman, Treasurer and Secretary and any other officers as it may decide from amongst the members of the community.
5e In the event of any application for representation on the Committee being received from any existing or newly-formed organisation operating in the area of benefit the Committe may, upon a resolution supported at a duly constituted meeting of the Committee by the votes of a majority of not less than two-thirds of all the members of the Committee, allow such organisation to appoint a representative member of the Committee in the same manner as if such organisation had been named in sub-clause c(2) of this clause.
5f Upon the occurrence of a casual vacancy the committee shall cause a note thereof to be entered in their minute book at their next meeting and, if in the office of representative member, it' shall be notified as soon as possible to the proper appointing organisation. A casual vacancy in the office of an elected member elected to fill a casual vacancy shell commence at the end of the meeting of the Committee at which he tes so elected.
5g In addition to the elected and representative members the Committee may co-opt up to 4 further members who shall be full members of the Council whether individual or representative or a combination of both and who shall serve until the conclusion of the next Annual General Meeting after individual co-option
PROVIDED THAT the number of co-opted members shall not exceed one third of the total number of members of the Committee in accordance with Clause 5(b) hereof. Co-opted members shall be entitled to vote at meetings of the
Committee.
5h The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-option or qualification of any member.
5i The Committee may appoint such special or standing committees as may be deemed necessary by the Committee and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such special or standing committees shall be reportedback to the committee as soon as possible.
MEETINGS OF THE COUNCIL
6a The first General Meeting of the Council shall be held not later that the 24th July 1979 and once in each year thereafter an Annual General nesting of the Council shall be held at such time (not being more that 15 months after the holding of the preceding Annual General meeting) and place as the Committee shall determine. At least 21 clear days' notice shall be given in writing by the Secretary to each member.
6b The Chairman of the Committee may at any time at his/her Discretion and the Secretary shall within 21 days of receiving a written request so to do signed by not less than 15 full members whether individual or representative and giving reasons for the request, call a Special General meeting of the Council.
NOMINATIONS OF HONORARY OFFICER AND COMMITTEE MEMBERS
7 Nominations for Honorary Officers or elected members of the Committee must be made by full members of the Council in writing and must be in the hands of the Secretary at least 2 days before the Annual General meeting.
Should nominations exceed vacancies, election shall be by ballot provided that the first members of the Committee shall be elected by personal vote at the first General Meeting of the Council.
VOTES
8a. Every motion at a general meeting of the Community Council shall be decided by a simple majority of the votes cast by fully paid up Council members present at the meeting and in the event of votes for and against the motion being equal in number the chairman of that particular meeting shall have the casting vote.
8b. Every motion at a meeting of the Executive Committee shall be likewise decided save that only members of the Executive Committee shall get entitled to vote.
8c A quorum shall consist of:--
1 25% of the total membership of the Community Council for General meetings, 8 of whom shall be Executive Committee members and
2 8 members for an Executive Committee meeting, 2 of whom shall be officers.
ALTERATIONS OF RULES
9 Notice of any proposed alteration to the rules shall be submitted in writing to reach the Secretary not less than four weeks before the date of the Annual General meeting or of an Extraordinary General meeting called for that purpose. No alteration to this constitution shall be permitted which will make the objects in clause 2a other
than exclusively charitable or the funds and property of the Council applicable otherwise than for exclusively charitable purposes.
10 The Secretary shall cause Minutes to be made of all resolutions and proceedings of all meetings and such minutes shall be circulated to all members of the Executive Committee and/or read at some subsequent meeting and upon questions put and vote taken thereon at some subsequent meeting they shall be signed by the Chairman
and when signed shall be conclusive evidence of the correctness of the entry.
ACCOUNTS
11a Books of Accounts as agreed by the Executive Committee shall be kept by the Secretary or Treasurer. For the proper maintenance of a Banking Account, the following financial system shall be carried out by the Executive Committee of the Community Council.
11b An Account or Accounts shall be opened in the name of the Community Council at a Bank or Banks to be approved by the Executive Committee, into which all monies received on behalf of the Community Council shall be paid by the Treasurer or other member of the Executive committee as may be authorised in writing by the Treasurer.
11c Cheques for the payment of all accounts shall be signed by the Chairman of the Executive Committee and the Treasurer or Secretary or other member of the Executive Committee asmay be authorised by at least two of the aforesaid officers in writing. At the Annual Meeting in every year, the Executive Committee shall lay before the members a detailed audited statement of the accounts of the Council for its term of office. A copy of such statement shall accompany the notices of the Annual General meeting.
AUDITOR
12 The accounts shall be audited by an auditorto be elected at the Annual General Fleeting in each year.
13a Executive Committee meetings shall be open to all members of the Community Council unless the Committee decides by a vote of at least two-thirds majority of Committee members presen that because of the nature of the matters to be discussed, the meeting, or part thereof, shall be held in camera.
13b All other meetings shall be open to the public but the Executive Committee reserve the right to refuse admission if by a vote of two-thirds majority of those Executive Committee members present they consider they have justifiable grounds for so doing.
13c The Secretary shall not be obliged to publish the date, time or venue of any meeting other than to secure the attendance of those members entitled to vote at such a meeting.
DISSOLUTION
14 If upon the winding up or dissolution of theCouncil there remains after the satisfaction of all its debts and liabilities any property or assets whatsoever the same shall be given or transferred to a charitable institution or
institutions having similar objects as the council and if end so far as effect cannot be given to such provision, then to some other charitable object.
